POSITION SUMMARY

The Director of Accounting is responsible for the day-to-day management and continuous operation of the accounting organization for Topa Equities, Ltd. and its subsidiaries. The primary focus will be on preparing and reviewing corporate consolidated financial statements and creating formal processes and procedures that govern our accounting organization across multiple business entities. This position reports to the CFO.

ESSENTIAL FUNCTIONS

• Oversees the general accounting function, which includes accounting, cash management/reconciliation, financial reporting
• Guides financial decisions and strategies by developing, implementing, and enforcing policies and procedures
• Ensures that company financial records, under responsibility, are maintained in compliance with company policies and US GAAP. Responsible for reviewing monthly/quarterly account reconciliations and other documents to ensure this compliance
• Design and implement appropriate internal controls to maintain compliance and drive operational efficiency
• Prepares documentation and analysis to respond to internal and external requests
• Provides status of financial condition by collecting, interpreting, and reporting financial data
• Prepares ad hoc reports as needed by collecting, analyzing, and summarizing information and trends
• Lead a team of accounting professionals, by clearly defining company and departmental goals fostering accountability, and getting results
• Ensures that the accounting department is staffed with qualified financial personnel capable of meeting the objectives and responsibilities. Responsible for continued development of these associates

POSITION QUALIFICATIONS

Experience and Education:

• Undergraduate Degree in Accounting plus CPA certification
• 10 years of combined Public Accounting and Private Industry accounting experience
• Prior management experience required
• Knowledge of Oracle ERP preferred
• Demonstrated ability to form, lead and develop high-performing teams
• Ability to work collaboratively across departmental functions
• Experience in analyzing business performance and developing financial plans
• Strong knowledge of US GAAP, internal controls and financial reporting, required
• Excellent communication and leadership skills are mandatory

Competency Statement(s):

• Accountability-Accept responsibility and account for his/her actions
• Communication-Communicate effectively with others both verbally and written
• Decision Making-Make critical decisions while following company procedures
• Business Acumen- Grasp and understand business concepts and issues while possessing a strategic perspective
• Adaptability-Adapts to change in the work environment; able to deal with frequent change, delays, or unexpected events without being overly hierarchical
• Trust – Portray a positive and well-liked image, ultimately developing trust and synergy with the entire organization
• Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions in operational and financial departments

POSITION SUMMARY:

The Senior Tax Accountant is responsible for the day-to-day processing and monitoring of the tax organization for Topa Equities, Ltd. and its subsidiaries. The primary focus will be on preparing corporate tax returns as well as researching and identifying any tax issues.

ESSENTIAL FUNCTIONS:

• Prepare federal and state income tax returns and calculate related estimated tax payments; legal entities include S corporation, qualified subchapter S subsidiary, multiple and single member limited liability companies, C corporation and subsidiary, controlled foreign corporation
• Assist in setup tax information request workbook for legal entities return filings
• Research federal, state tax issues as necessary
• Maintain tax records and ensure proper tax accounting for return filings
• Assist in maintenance of tax calendar
• Assist with special projects as needed
• Prepare responses to federal and state tax notices
• Assist in advising business units on miscellaneous tax matters

POSITION QUALIFICATIONS:

• BS in Accounting required; CPA preferred
• Minimum 3 years of work experience in public accounting firm preferred
• Detail oriented, highly organized and able to work independently
• Strong tax research and writing skills
• Strong accounting, analytical, and tax technical skills
• Must have excellent Excel spreadsheets skills
• Strong organizational, effective time management and prioritization skills

COMPETENCY STATEMENTS

• Accountability-Accept responsibility and account for his/her actions
• Communication-Communicate effectively with others both verbally and written
• Decision Making-Make critical decisions while following company procedures
• Business Acumen- Grasp and understand business concepts and issues while possessing a strategic perspective
• Adaptability-Adapts to change in the work environment; able to deal with frequent change, delays, or unexpected events without being overly hierarchical
• Trust – Portray a positive and well-liked image, ultimately developing trust and synergy with the entire organization.

POSITION SUMMARY

The Payroll Specialist is responsible for the administration and execution of all daily payroll department operations and tasks.  The Payroll Specialist prepares, maintains and manages all payroll functions to ensure every employee is paid properly and in compliance with all applicable rules, laws regulations and company policies. The Payroll Specialist coordinates efforts between payroll, H.R., Accounting and other departments to insure proper flow and maintenance of all employee and payroll data.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Control, process and record all payroll and related functions accurately, efficiently, on time and in compliance with all applicable policies, rules and regulations. Manage workflow to ensure all payroll transactions are processed accurately and efficiently.
• Ensure accuracy of timekeeping systems and records, coordinating with management personnel regarding timekeeping issues and related documentation (e.g. missing punches, time sheet corrections, adjustments, meal/break waivers etc.). Ensure entries and calculations comply with company policy and all applicable laws/regulations.
• Ensure accuracy and compliance of all paid time off and attendance systems and records, coordinating with management and H.R. on attendance matters and applicable policy, procedures, absence/leave benefits etc. Maintain and ensure accuracy of PTO and accrual balances, prepare and distribute all related analysis, reports etc.
• Maintain current payroll and employee data in payroll system associated with all employee payroll activity (e.g. new hires, separations, LOA, pay changes, tax data, standard and voluntary pay deductions, employee changes, garnishments, adjustments, benefit/retirement plans etc.) and process all related analysis, reports etc.
• Execute time system processes to interface with payroll. Review approved hours and PTO in time and attendance system in detail prior to finalizing payroll to verify totals and ensure management errors are identified and resolved prior to payroll processing.  Reconcile time and payroll data prior to final transmission and validate confirmed reports.
• Review and validate completed payroll cycles, ensure any errors are identified, processed and resolved satisfactorily. Insure all items requiring reconciliation are balanced and settled within the appropriate payroll cycle, quarter and year.
• Process wage garnishments, manual checks, PTO, attendance and all other payroll tasks, and analysis/reports as scheduled or requested by management (e.g. labor, overtime, LOA, pay scale, headcount etc.). Process accurate and timely year-end or annual functions and reporting effectively and successfully.  Update and reconcile bank/payroll statements and payroll system billing statements as coordinated with Controller.  Continuously reconcile benefit plans to payroll.
• Work effectively and professionally with employees and managers at all levels via written and verbal communications, obtaining, verifying and processing all necessary data, documents, information etc. associated with payroll, timekeeping and attendance functions.
• Work cooperatively and effectively with H.R., Accounting, payroll system personnel, bank contacts, Topa personnel and all internal/external contacts in coordinating and managing effective, accurate and efficient payroll systems, practices and procedures.
• Ensure strict confidentiality of all payroll and employee data, controlling and securing all payroll and employee information, systems, records etc. in compliance with all regulatory, payroll and H.R. policies and procedures. Ensure recordkeeping maintenance and storage requirements are adhered to and in compliance with all applicable regulations.
• Manage and maintain user controls and department support as approved by H.R. to ensure applicable users and data parameters are assigned and managed in the payroll application.
• Work closely with managers in utilizing available system tools to maximize effectiveness and efficiency at all levels. Provide support and training to ensure all program users are knowledgeable of available system functions and tools, and proficient to utilize the system at maximum effectiveness
• Acquire and maintain knowledge of rules and laws governing payroll practices (e.g. wage and hour, state/federal/local law, taxation, payroll deductions, employer benefits etc.) to ensure payroll processes and functions are updated in compliance with regulatory changes. Maintain continuous education of payroll best practices.  Coordinate with H.R. Director on all system changes, updates etc.
• Be flexible to work alternate schedules as needed to ensure payroll schedules and deadlines are met. Work professionally, courteously and effectively with all individuals, and comply with all company policies, procedures and work rules.  Assist with special projects, assignments, tasks etc. as assigned by management.  Perform any other duties as assigned by management.

POSITION QUALIFICATIONS

• Minimum two years payroll experience (Certified Payroll Professional (CPP) preferred) or equivalent combination of education and experience.
• Strong knowledge of general business and accounting practices.
• High level of honesty, integrity, ethics and confidentiality.
• Excellent verbal/written communication and customer service skills, high degree of professionalism.
• Superior organizational, multi-tasking and problem-solving skills.
• Microsoft Office, Excel, Word, Outlook.
• HRIS/Payroll systems
• Proficient in accounting and recordkeeping skills, multi-task, prioritizing and problem-solving skills.

Physical Demands:  Must be able to remain sedentary for extended periods of time (e.g. 2 hours at a time), use a computer and see computer screen, manual dexterity to perform repetitive data input and computations, bend, stoop, reach, grab and lift up to 20 lbs.  Work in general office environment – general office noise and temperature.

POSITION SUMMARY

We are looking for an experienced Talent Acquisition Manager to build and implement a world class talent attraction department for Topa Equities, Ltd. and its subsidiary companies.  The primary focus will be on developing the overall Talent Acquisition strategy, to include the creation of formal processes and procedures, building executive and field leadership capabilities, and establishing employment branding.  This person will be responsible for the ongoing effort to discover talent, build a strong talent acquisition culture, manage day to day tasks, and ensure a consistent experience for both candidates and internal business partners. This person will need a sharp eye for talent and a commitment to help them find success in our company

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Determine current staffing needs and produce forecasts for Topa Equities Ltd. and provide support and strategy to fill those positions
• Oversee the budget for recruitment costs and manage all vendor relationships and spend
• Manage and control the use of all agency recruitment
• Work with the various business leaders of our subsidiary companies to determine recruitment strategies and processes to support their individual business entities
• Create consistencies across all business entities as it relates to the mitigation of risk and compliance
• Lead employment branding initiatives to include the creation of content and campaigns to drive awareness
• Create sourcing strategies to fill open positions and the building of pipelines that anticipate future needs
• Plan and conduct recruitment and selection processes (interviews, screening calls etc.)
• Take steps to ensure positive candidate experience
• Assist in employee retention and development
• Organize and/or attend career fairs, assessment centers or other events
• Develop metrics and reports that identify areas of improvement, trends, and provide visibility to current staffing needs in all businesses
• Make strategic recommendations to leadership on an ongoing basis as the talent infrastructure is built

POSITION QUALIFICATIONS

• 5-10 years’ experience as a leader in talent acquisition
• Experience in full-cycle recruiting, sourcing and employment branding
• Understanding of all selection methods and techniques
• Proficient in the use of social media and job boards
• Willingness to understand the duties and competencies of different roles
• Working knowledge of Applicant Tracking Systems (ATS) and databases
• Excellent communicator
• Well-organized

Physical Demands:  Must be able to remain sedentary for extended periods of time (e.g. 2 hours at a time), use a computer and see computer screen, manual dexterity to perform repetitive data input and computations, bend, stoop, reach, grab and lift up to 20 lbs.  Work in general office environment – general office noise and temperature.

POSITION SUMMARY

The Human Resources Business Partner oversees functional areas of human resources including recruitment, employment, personnel records, employee and/or labor relations, job evaluation, benefits administration, training, AAP/EEO and special projects.  Serves as a thought leader and tactical business partner to the leadership team.

ESSENTIAL FUNCTIONS

• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Recommend compensation policies to establish competitive programs and ensure compliance with legal requirements.
• Advise managers on organizational policy matters and recommend needed changes.
• Perform difficult staffing duties, including dealing with under-staffing, facilitating disputes, terminating employees, and ensuring disciplinary procedures are followed.
• Plan and conduct new employee orientation and execute appropriate employee relations activities to foster positive attitude toward organizational objectives.
• Identify staff vacancies and recruit, interview and select, in coordination with the hiring manager, applicants.
• Plan, organize, direct, control or coordinate training, or labor relations activities.
• Represent organization at personnel-related hearings and investigations.
• Administer compensation, benefits and performance management systems.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages and opportunities for promotion and employee benefits.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s policies and practices.
• Maintain records and compile statistical reports concerning employee-related data such as hires, transfers, performance appraisals, and absenteeism rates.
• Conduct exit interviews to identify reasons for employee termination.
• Oversee the evaluation, classification and rating of occupations and job positions.
• Other duties assigned.

SKILLS & ABILITIES

• Bachelor’s degree in Human Resources Management, Business Management or related fields preferred.
• PHR or SPHR preferred.
• Minimum of 5 years’ experience in a Human Resources leadership position.
• Ability to objectively coach employees and management through complex, difficult, and emotional issues.
• Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation or government law.
• Strong understanding of employment law and other government compliance regulations.
• Detail orientated with excellent organizational skills.

POSITION QUALIFICATIONS

• Accountability – Ability to accept responsibility and account for his/her actions.
• Accuracy – Ability to perform work accurately and thoroughly.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity – Ability to be truthful and seen as credible in the workplace.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability – The trait of being dependable and trustworthy.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
• Emotional Intelligence – Engaged, enthusiastic team member who motivates others to excel.

POSITION SUMMARY

Reporting to the Corporate Risk Manager, the Risk and Safety Supervisor will be responsible for implementation, management and oversight of a comprehensive safety and risk culture at the assigned group. This position will work strategically with on-sight entity stakeholders; provide expertise regarding state and federal safety regulations, as well as industry best-in-class standards. In coordination with insurance adjusters and internal stakeholders; will serve as point person for either training current entity assigned claims individual or directly serve as the claim manager if none exists.

ESSENTIAL FUNCTIONS

• In conjunction with the Topa strategic risk management plan, develop and implement a safety program for the assigned operational group and its member entities within an assigned region.
• Oversee incident/accident investigation process, including identification of root cause.
• Ensure safety alerts are prepared and promptly shared with relevant groups.
• Develop and train operational group and member entities in safety practices, incident reporting/investigation, other compliance related matters.
• Conduct appropriate and timely audits of existing Environmental, Health, and safety practices.
• Analyze trends and track metrics using available data (incident reports, near miss, claims, and other available data analysis tools/sources, etc.) to better tailor the safety and risk program to the operational group and its member entities.
• Evaluate risk tolerances, controls, and perform assessments in accordance with Topa risk management plan.
• Ensure incidents are reported through the Topa risk management information system.
• Manage reported claims (property damage, auto liability, etc.) to insurer and coordinate resolution with insurance adjusters. Assist with worker’s compensation claims.
• Coordinate with on-sight stakeholders to develop a safety and risk culture.
• Attend operational group level safety committee meetings and assist each entity in forming and managing their safety committee.
• Lead operational group level claim reviews with entity and operational group stakeholders, adjusters, and in coordination with Topa Corporate Risk Manager.
• Be available to travel to various entity locations (25-30 percent).

SKILLS & ABILITIES

• Bachelor’s degree in Risk Management, Business Administration, Safety Engineering, preferred.
• 5+ years of experience in Safety Management and/or Risk Management.
• Required Certifications / Designations: CSP and/or CHST. ARM, CPCU, AIC and/or other related professional designation preferred.
• Understand and apply behavior-based safety principles to implemented programs.
• Complete knowledge of regulatory compliance to OSHA, EPA, and NFPA.
• Thorough knowledge of insurance, types of policies and coverage. This includes general, auto liability, property, workers’ compensation, and EPL.
• Experience in management of claims through settlement and manage insurance adjuster relationships.
• Excellent verbal and written communication skills with an ability to interact with all levels of the organization.
• Demonstrated leadership and management ability in a complex organization to build a risk and safety culture.
• Demonstrated ability to manage a geographically dispersed area to achieve corporate and business unit objectives.
• An ability to develop and implement safety and risk metrics as they apply to the operational group’s specific requirements.
• Excellent analytic skills, evaluating trends to mitigate potential exposures.
• Coordinate policy renewal data submission with the Topa Corporate Risk Manager.
• Experience in technical report writing and presentations for operational group leadership.
• Must have a valid drivers’ license and be available to travel to various entity locations.

POSITION QUALIFICATIONS

• Accountability – Ability to accept responsibility and account for his/her actions.
• Accuracy – Ability to perform work accurately and thoroughly.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity – Ability to be truthful and seen as credible in the workplace.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability – The trait of being dependable and trustworthy.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
• Emotional Intelligence – Engaged, enthusiastic team member who motivates others to excel.

POSITION SUMMARY

Reporting to the Corporate Risk Manager, the Risk and Safety Supervisor will be responsible for implementation, management and oversight of a comprehensive safety and risk culture at the assigned group. This position will work strategically with on-sight entity stakeholders; provide expertise regarding state and federal safety regulations, as well as industry best-in-class standards. In coordination with insurance adjusters and internal stakeholders; will serve as point person for either training current entity assigned claims individual or directly serve as the claim manager if none exists.

ESSENTIAL FUNCTIONS

• In conjunction with the Topa strategic risk management plan, develop and implement a safety program for the assigned operational group and its member entities within an assigned region.
• Oversee incident/accident investigation process, including identification of root cause.
• Ensure safety alerts are prepared and promptly shared with relevant groups.
• Develop and train operational group and member entities in safety practices, incident reporting/investigation, other compliance related matters.
• Conduct appropriate and timely audits of existing Environmental, Health, and safety practices.
• Analyze trends and track metrics using available data (incident reports, near miss, claims, and other available data analysis tools/sources, etc.) to better tailor the safety and risk program to the operational group and its member entities.
• Evaluate risk tolerances, controls, and perform assessments in accordance with Topa risk management plan.
• Ensure incidents are reported through the Topa risk management information system.
• Manage reported claims (property damage, auto liability, etc.) to insurer and coordinate resolution with insurance adjusters. Assist with worker’s compensation claims.
• Coordinate with on-sight stakeholders to develop a safety and risk culture.
• Attend operational group level safety committee meetings and assist each entity in forming and managing their safety committee.
• Lead operational group level claim reviews with entity and operational group stakeholders, adjusters, and in coordination with Topa Corporate Risk Manager.
• Be available to travel to various entity locations (25-30 percent).

SKILLS & ABILITIES

• Bachelor’s degree in Risk Management, Business Administration, Safety Engineering, preferred.
• 5+ years of experience in Safety Management and/or Risk Management.
• Required Certifications / Designations: CSP and/or CHST. ARM, CPCU, AIC and/or other related professional designation preferred.
• Understand and apply behavior-based safety principles to implemented programs.
• Complete knowledge of regulatory compliance to OSHA, EPA, and NFPA.
• Thorough knowledge of insurance, types of policies and coverage. This includes general, auto liability, property, workers’ compensation, and EPL.
• Experience in management of claims through settlement and manage insurance adjuster relationships.
• Excellent verbal and written communication skills with an ability to interact with all levels of the organization.
• Demonstrated leadership and management ability in a complex organization to build a risk and safety culture.
• Demonstrated ability to manage a geographically dispersed area to achieve corporate and business unit objectives.
• An ability to develop and implement safety and risk metrics as they apply to the operational group’s specific requirements.
• Excellent analytic skills, evaluating trends to mitigate potential exposures.
• Coordinate policy renewal data submission with the Topa Corporate Risk Manager.
• Experience in technical report writing and presentations for operational group leadership.
• Must have a valid drivers’ license and be available to travel to various entity locations.

POSITION QUALIFICATIONS

• Accountability – Ability to accept responsibility and account for his/her actions.
• Accuracy – Ability to perform work accurately and thoroughly.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity – Ability to be truthful and seen as credible in the workplace.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability – The trait of being dependable and trustworthy.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
• Emotional Intelligence – Engaged, enthusiastic team member who motivates others to excel.